General Information


The official language of the 5th International Summer School on Aerogels is English.


All participants must wear the identification badges at all time. Entrance to DLR Koeln will not be permitted to any person without badge.

Mobile Phone Manners

As a courtesy to other attendees, please observe good mobile phone manners. When attending sessions, please turn off your mobile phone and other wireless communications or use the silent notifications options. If you must take a call, please step out of the room rather than disrupting the event. Thank you for your cooperation.

Passport and visa

A valid passport is required for non-EU citizens for entry into GERMANY and the European Union. An identity card is sufficient for citizens of EU Member States. Please consult the Consulate nearest to you for special details.

Advance travel planning and early visa application are important, since visa applications are subject to a greater degree of scrutiny than in the past. It is strongly suggested that all attendees contact their local embassy to determine the travel documents they will need to visit Germany.

If you do need a visa to attend the conference, please apply as soon as possible
For more information on the requirements for travel to the Germany, please visit the following websites:

German Federal Foreign Office

Germany Visa Information


Requested letter of invitation

The Workshop Secretariat will send you a letter of invitation upon request. The Organizing Committee would like to clearly state that the letter is only to assist participants in obtaining a visa or in their efforts to raise travel funds. Unless otherwise stated, this invitation letter does not imply any financial obligations on the part of the Workshop towards participants.
All participants of the 5th international Summer School on Aerogels 2018 requiring an invitation letter for visa application purposes should request this as an option during the online registration. Letters of invitation will not be issued before participants have registered for the workshop and payment of the required registration fees has been received.


The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


The Venue DLR Koeln offers free WIFI to all workshop participants. Passwords will be announced on-site.


The German currency is EURO. Most hotels, restaurants and shops accept international credit cards.

Important telephone numbers

In case of an emergency, please contact:
Police: 110
Fire brigade:112
Emergency doctor/ ambulance: 112
General emergency phone number on DLR ground: 2222

(additional information on how to behave in the unlikely event of experiencing an emergency situation while being on DLR ground will be given in due time).

Telephone information service:
Tel: 11833 (national)
Tel: 11834 (international)

Hospitals in Cologne


Registration Guidelines (Terms & Conditions)

We look forward to meeting you in Cologne, Germany at our international event 5th international Summer School on Aerogels. You can register yourself by starting the online registration procedure.

By registering for the 5th International Summer School on Aerogels you agree, that pictures, videos and sounds taken during the workshop will be published on social media channels, websites of DLR and ESA and organizations magazines.



Confirmed registration is required in order to participate at the "5th international Summer School on Aerogels" in September 2018 in Cologne. Registration is possible only via the registration facility on this website.

BESL Eventagentur GmbH & Co. KG is the external partner for participant registration and is also responsible for the invoicing and collection of participation fees.

Online registration closes on 1st September, 2018.
After that date no more registration is possible.

The following means of payment are available:

‚ÄĘ Payment by credit card (MasterCard and Visa Card)
‚ÄĘ Pay Pal
‚ÄĘ Bank Transfer

On completion of the registration process, an electronic confirmation of the registration will be generated by the
system which will be automatically sent to the e-mail address provided by the user. Your participation can be confirmed only once the registration fees have been paid in full. The deadline for full payment is 15th September, 2018.

Registration Fees:

¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬† Students : 120 ‚ā¨
(please mail to a copy of your legal student status to be eligible for this discount)

¬†Other participants : 500 ‚ā¨

Participants and Students:
The workshop on Aerogels fee includes:
‚Äʬ†¬† ¬†Admission to the whole scientific program
‚Äʬ†¬† ¬†Laboratory training sessions
‚Äʬ†¬† ¬†Laboratory coat and saftey glasses
‚Äʬ†¬† ¬†Workshop package
‚Äʬ†¬† ¬†Coffee breaks
‚Äʬ†¬†¬†¬†Get Together - Dinner (20th September) ¬†
‚Äʬ†¬† ¬†Participation at the social program that comprises a guided tour at ESA-EAC (19th September 2018)

Cancellation & Refund Policy

Please note:
‚Äʬ†¬† ¬†All bank service charges, exchange rate differences and administration fees will be deducted from your
      registration refund.
‚Äʬ†¬† ¬†Refunds will be made after the workshop.
‚Äʬ†¬† ¬†Please refer to the following important deadlines for cancellation.
Refund Policy
Until 14th August, 2018     100% refund, minus a 50 Euro administrative charge
From 14th August, 2018    No refund

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